# Supplier invoices

> Capture incoming invoices, check the extracted fields, approve and mark them paid.

Incoming invoices from your suppliers live under **Billing → Supplier invoices**. They are the receiving side: no numbering circle of yours, and nothing is booked until you approve.

## Capture an invoice

1. Click **Capture invoice** and upload the PDF or photo.
2. If the file is an e-invoice (ZUGFeRD or XRechnung), the fields are read from the embedded data. Otherwise the document is read and the form fills in, with every value marked as a suggestion.
3. The record is **Needs review**.

## Review and approve

1. Open the record. The document sits beside the form.
2. Check supplier, number, date, net, VAT and total. The **Supplier match** suggests the contact; possible duplicates are listed and must be acknowledged.
3. Click **Approve**.

Once approved, the document is locked.

## Pay and hand off

- **Mark as paid** with the date and amount.
- To re-bill the cost to a client, create the project expense from the record: it is attached to the project and approved for billing, so the next Bill project run can include it.

Workflows can react to **Supplier invoice approved** and **Supplier invoice marked paid**, for example to notify your bookkeeping. See [Workflows](/help/integrations/workflows/).