# Work schedules and absences

> Tell the board how many hours each person works and when they are away.

The target hours on the capacity board come from two things: the person's work schedule and their absences.

## Default availability

Under **Settings → Planning**, set the **Default availability**: the hours per weekday that apply to everyone without their own schedule.

## A person's work schedule

1. Open **Settings → Planning**, then the person.
2. Under **Work schedule**, enter the hours per weekday, for example 8 hours Monday to Thursday and 4 on Friday.
3. Save.

## Absences

1. Under **Absences**, click **Add absence**.
2. Choose the person, **From** and to, **Whole day** or part of a day, and an optional **Note**.
3. Save. The absence reduces the target of those weeks and shows on the board as **Absence**.

Notes on absences are visible only to the person and to planners.