Engineering firms
Keep extra work visible on its own milestone, watch the budget while the job runs, and bill it with the next progress invoice.
Three ordinary weeks. Illustrative examples, not customer stories.
The architect emails a “small change”: the plant room moves to the basement. Two engineers redo the layouts over three days, and 24 hours disappear into the lump sum.
With workelligence: book the redesign as its own milestone or sub-project, so its hours stay visible instead of disappearing into the lump sum.
A contractor's query about steel connections leads to four rechecks and two unscheduled site visits. At the next review the job is over budget and nobody can say why.
With workelligence: budget burn shows the overrun while the job runs, and every visit sits in the statement of hours.
On a framework contract, the client calls with short questions about drainage calculations. Each is “only ten minutes”, and over a quarter they add up to more than 30 hours that never reach an invoice.
With workelligence: short calls go into the week grid in seconds and appear in the monthly statement of hours with the next progress invoice.
Projects
Budget and budget burn from the first entry, health on the project list, milestones with their own amount, one level of sub-projects. Extra work stays visible instead of disappearing into the lump sum.
Billing
Bill a project or a retainer period from logged time, with the statement of hours attached. Quotes turn into invoices, invoices carry their e-invoice, and the DATEV batch goes to your tax adviser.
Example from the app: the invoice list, where a draft invoice for logged September time is sent.
Capacity planning
Hours per person and week, from work schedules, absences and the tasks you planned. Load bands show who is free, planned, nearly full or overbooked, this week and ten weeks ahead.
Example from the app: the capacity planner in the billable view, hours per person and week for three teams, with one developer's projects, tasks and a retainer booking expanded.
Fixed-fee jobs with advances and a final invoice, and extra work on its own milestone.
Read the use case PlanHours per person and week, from work schedules, absences and the tasks you planned.
Read the use case DoA timer while you work, a week grid that marks missing days, and last week copied in one click.
Read the use case BillBill a project or a retainer period in one run, with the statement of hours attached.
Read the use caseFour recovered hours a week are about 17.3 hours a month. Enter your own rate to see what that means for your firm.
Arithmetic only, based on 52 weeks a year. Your own numbers will differ.
A genuine review of how your firm tracks time, handles changes and bills clients today, and where it can improve.
No slides. No sales pitch. A genuine review.