Payments and reminders

Payments are recorded in a ledger. The invoice itself never changes; its status is derived from what was paid.

Record a payment

1. Open the invoice and its Payments tab.
2. Click Record a payment, enter the amount received and the date.
3. Save. The invoice shows what is still open.

Partial payments are fine: the invoice stays open with the remaining amount until it is settled.

Status

The invoice list and the invoice show the derived status: open, partially paid, settled, overpaid, overdue. The Receivables report groups what is open by days overdue, see Reports.

Reminders

Under Payment reminders, an overdue invoice is proposed for its next reminder level. Nothing goes out by itself:

1. Open the invoice and click Send reminder.
2. Check the text, which comes from your dunning template, and confirm with Send.
3. The reminder is sent from your mailbox and the invoice shows which level was sent and when.

An invoice that was paid in the meantime is skipped automatically. Fees and interest on reminders are not part of the product today.